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How to Manage Payroll in the Summer Months

Payroll Services Alliance 20th Aug 2018

During the summer months, many departments quieten down, including the HR and payroll department. Many employees take their vacation over this period, and the entire organisation is usually much quieter. However, over this summer period it’s more important than ever for the organisation’s standards to remain high. With fewer staff but just as much work, the HR and payroll team needs to ensure that the summer’s payroll is as seamless as ever.

Even with careful planning, vital team members might still be out of office when the payroll is running. Because of this, it’s important that the other team members are ready to pick up the workload and maintain efficiency.

In order to maintain the well-organized running of the payroll department during the summer months, payroll technology can really come into its own, helping to ease the workload and automate the more mundane and time-consuming tasks, reducing human error and saving crucial time.

Completing repetitive administration tasks can be mundane, so summer is the perfect time to embrace payroll technology to give HR and payroll teams a well-deserved break. Automating back-office tasks ensures that the important tasks (running payroll at the end of the month, for example) can still be taken care of with reduced staff.

With fewer staff in the office, it’s important that payroll professionals are as free as possible to direct their attention to more meaningful tasks when they’re back from taking that well-earned break. Payroll tasks should not be disrupted due to an individual being out of the office.

In addition, the efficient use of payroll technology will buy the department some extra time in the summer months. Employers can also use this opportunity to complete training for staff or run team building exercises while the technology is reducing the workload. For example, are your employees up to date with the latest GDPR rules and regulations? Do they know which new laws and legislation’s are upcoming? The summer months should be embraced and is the perfect time to prepare for the busy months ahead.

With technology providing teams with more time to utilise, updating intranet pages and training staff on the new legislation’s and compliance processes will ensure that your payroll department is efficient all year round, and not just throughout the quiet months.

To learn more about what the Payroll Services Alliance can do for your business, please get in touch.

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